Courtenay Mazda

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Your privacy is important to Courtenay Mazda. This Privacy Policy explains how Courtenay Mazda collects, uses, discloses and retains personal information, including information collected by Courtenay Mazda through websites and telephone calls and when providing products or services.

1. Your Consent

By providing Courtenay Mazda with your personal information, you consent to the collection, use, disclosure and retention of that information by Courtenay Mazda in accordance with this Privacy Policy and as otherwise permitted by applicable law. You may withdraw your consent at any time, subject to legal or contractual restrictions and on reasonable notice to Courtenay Mazda, but then you might not be able to proceed with your intended interactions or transactions with Courtenay Mazda or otherwise receive the full benefit of Courtenay Mazda’s products and services.

2. Personal Information

In this Privacy Policy, “personal information” means information about an identifiable individual, such as an individual’s name and email address, but does not include (to the extent permitted by law) information that is publicly available in a telephone directory or that is business contact information that enables an individual to be contacted at a place of business.

3.  Information That Courtenay Mazda Collects

(a) Information You Provide

You may be asked to voluntarily give your personal information to a Courtenay Mazda when you interact, orally, in writing or by electronic transmission, with the Courtenay Mazda, including when you, subscribe to a newsletter, register to receive information, apply or register for or order a product or service offered by a Courtenay Mazda or use a product or service provided by a Courtenay Mazda. In those circumstances, you can choose not to provide certain requested personal information, but then you might not be able to proceed with your intended interaction or transaction with the Courtenay Mazda or otherwise receive the full benefit of the desired product or service. Telephone calls between you and the Courtenay Mazda will be recorded to ensure accuracy and quality assurance, and may be disclosed to third parties to verify the Courtenay Mazda is compliant with its contractual obligations to third parties.

(b) Automated Collection  

Courtenay Mazda may automatically collect certain information regarding your use of the Courtenay Mazda website or online service, such as the dates and times that you access the website or online service, the browsers, operating systems, software and devices that you use to access the website or online service and details of your use of the website or online service. Courtenay Mazda’s websites, online services, email messages and advertisements may use technologies (e.g. cookies, web beacons, tokens, pixels or tags) to collect information that assists Courtenay Mazda to improve its products, services, customer communications and advertising and to prevent fraud. Courtenay Mazda may use information that it collects through technological means to recognize you as a user of the Courtenay Mazda’s websites or online services, to facilitate and improve your use of the Courtenay Mazda’s websites or online services, to confirm that messages have been delivered to and opened by you and to provide you with targeted advertisements. You may choose to decline or disable cookies if your web browser or device permits, but doing so may affect your ability to access or use certain features of a website or online service. More information about cookies used for interest-based advertising is set out in section 4(c) below. Much of the information that is automatically collected by technological means is non-personal information (because the information does not identify you), and Courtenay Mazda will deal with that non-personal information as explained below in this Privacy Policy unless applicable law requires otherwise.

(c) Credit Reports When you apply or register for, order or use certain products or services from Courtenay Mazda (e.g. a referral to a car dealer for a financed car purchase), Courtenay Mazda may obtain, and continue to periodically obtain, your credit score and related information from a credit reporting agency to process or fulfill the transaction, and to update your confidential profile for use by Courtenay Mazda for purposes as set out in this Privacy Policy.  Upon your request we will inform you if we have ordered such a report or reports, and will give you the name and address of the credit reporting agency that furnished the report or reports. You also acknowledge and agree that any dealers or other persons or organizations to which we have disclosed your personal information in accordance with this Privacy Policy, may request a credit report for any legitimate purpose associated with your application for credit, extending credit, modifying the terms of your credit agreement, collection on your account, or similar services or products.

(d)   Bank Information When you use the bank account verification system (“Bank Verification System”) from within Courtenay Mazda’s website, the Courtenay Mazda may, in accordance with this Privacy Policy and the Courtenay Mazda General Terms of Service, retrieve your bank account information, including your transaction history (but not your bank account log-in credentials) for purposes as set out in this Privacy Policy. Courtenay Mazda may use the Bank Verification System to periodically obtain your updated bank account information in order to update your confidential profile for use by Courtenay Mazda for purposes as set out in this Privacy Policy. For clarity, you acknowledge and agree that a Courtenay Mazda may periodically retrieve your bank account information and disclose the bank account information to independent businesses, including Courtenay Mazda’s suppliers or service providers, for purposes as set out in this Privacy Policy.

(e) Information Regarding Referred Transactions If Courtenay Mazda refers you to an independent business (e.g. a lender or credit card company) for a proposed transaction (e.g. a car purchase, loan or credit card), then the Courtenay Mazda may collect from that independent business information regarding the transaction to update your confidential profile for use by Courtenay Mazda as set out in this Privacy Policy.

4.  How Courtenay Mazda Uses Personal Information

(a) Courtenay Mazda uses your personal information for purposes relating to or arising from your relationship and transactions with Courtenay Mazda and as otherwise set out in this Privacy Policy or permitted by applicable law, including: • to administer your relationship with Courtenay Mazda, including to create and manage your account with Courtenay Mazda and to contact and correspond with you regarding those matters; • to facilitate your interactions and transactions with Courtenay Mazda, including to process your applications, requests, orders and payments;

• to provide products and services to you; • to process and respond to your inquiries, requests and other communications; • to provide you with information (including by email and other electronic messages) regarding Courtenay Mazda and its products and services and related products and services offered by other businesses, to the extent permitted by applicable law; • to administer and facilitate your participation in contests and promotions related to Courtenay Mazda; • to maintain, protect and improve Courtenay Mazda’s products and services and to develop new products and services; • to protect and enforce Courtenay Mazda’s legal rights, interests and remedies and to protect the business, operations and customers of Courtenay Mazda or other persons; and • to collect, use, disclose and retain your personal information in accordance with this Privacy Policy.

(b) Courtenay Mazda may share your personal information, and may develop, maintain and share a confidential profile for you for use by each Courtenay Mazda representative to provide information, products and services to you, to facilitate your dealings with Courtenay Mazda and as otherwise set out in this Privacy Policy.

(c) Interest-Based Advertising Courtenay Mazda may use interest-based advertising services (sometimes called “remarketing” or “retargeting”) provided by third party vendors (such as Google and Facebook) to display advertisements on third party websites and social media sites visited by users of a Courtenay Mazda website. Advertising vendors (such as Google and Facebook) use cookies, pixels or tokens – unique identifiers of a web browser on a specific computer that are installed on the computer when it accesses Courtenay Mazda’s website – to display ads based on the computer’s past access to Courtenay Mazda’s website. You can opt-out of Google’s use of cookies by visiting Google’s Ads Settings. You can also opt out of a remarketing vendor’s use of cookies by visiting the Network Advertising Initiative’s consumer opt-out page.

5.  How Courtenay Mazda Discloses Personal Information

(a) General Courtenay Mazda discloses your personal information for purposes relating to or arising from your relationship and transactions with Courtenay Mazda and as otherwise set out in this Privacy Policy or permitted by applicable law.

(b) Specific Consents Courtenay Mazda may disclose your personal information in accordance with express or implied consents that you give during your interactions and transactions with the Courtenay Mazda.

(c) Referred Transactions If a Courtenay Mazda refers you to an independent business (e.g. a lender or credit card company) for a proposed transaction (e.g. a car purchase, loan or credit card application), then Courtenay Mazda may disclose your personal information (including your credit score, bank account information, and related information) to the independent business to facilitate the proposed transaction. Courtenay Mazda has no control over, or responsibility or liability for, the use, disclosure or retention of your personal information by the independent business, and the use, disclosure and retention of the disclosed information by the independent business is not subject to this Privacy Policy.

(d) Suppliers and Service Providers Courtenay Mazda may disclose your personal information to its suppliers and service providers (including fraud prevention services and payment processors) to assist Courtenay Mazda in the provision of information, products and services to you, to provide services to Courtenay Mazda, to assist Courtenay Mazda to use your personal information as set out in this Privacy Policy and as otherwise permitted by applicable law.

(e) Law Enforcement/Legal Disclosures Courtenay Mazda may disclose your personal information as required or authorized by applicable law, including to comply with a subpoena, warrant or court or arbitral order or litigation disclosure obligation. Courtenay Mazda may disclose your personal information to law enforcement agencies or other independent organizations if Courtenay Mazda reasonably believes the disclosure is necessary or appropriate in connection with national security, law enforcement or other issues of public importance, or if Courtenay Mazda reasonably believes the disclosure is necessary or appropriate to protect and enforce Courtenay Mazda’s legal rights, interests and remedies or to protect the rights, interests, business, operations or customers of Courtenay Mazda or other persons (including to detect and prevent fraud and other illegal activities, enforce any of the terms of use, terms of service or other agreements that govern access to or use of any of Courtenay Mazda’s products or services). Courtenay Mazda has no control over, or responsibility or liability for, the use, disclosure or retention of your personal information by the agencies, independent organizations or other persons to whom Courtenay Mazda discloses the information in the foregoing circumstances, and the use, disclosure and retention of the disclosed information by those agencies, independent organizations or other persons is not subject to this Privacy Policy.

(f) Business Transactions Courtenay Mazda may disclose your personal information in connection with a proposed or actual business transaction in which Courtenay Mazda is involved (such as a corporate amalgamation, reorganization, merger or acquisition, or the sale or transfer of some or all of the Courtenay Mazda’s business or assets), but Courtenay Mazda will require the information recipient agree to protect the privacy of your personal information in a manner that is consistent with this Privacy Policy and applicable law.

6.  Location of Personal Information

Courtenay Mazda and its service providers may process, store and use your personal information at facilities in various countries, including Canada, the United States of America and one or more countries in Europe or Asia. The personal information protection laws of those other countries might be different from the laws of the jurisdiction in which you reside, and might permit courts, government, law enforcement agencies, regulatory agencies and security authorities to access your personal information without notice. By providing your personal information to Courtenay Mazda, you consent to the transfer of the personal information to facilities located in other countries and the processing and storage of the personal information at those facilities.

7.  Retention of Personal Information

Courtenay Mazda retains your personal information for the period reasonably necessary for the purposes set out or referenced in this Privacy Policy and to comply with Courtenay Mazda’s legal obligations or enforce or protect Courtenay Mazda’s legal rights, or a longer period required or permitted by applicable law. Courtenay Mazda will delete or dispose of your personal information when Courtenay Mazda is no longer reasonably required to retain the information for the purposes set out or referenced in this Privacy Policy.

8.  Protection of Personal Information

Courtenay Mazda uses reasonable safeguards – including administrative, physical and technical security and safeguarding measures – appropriate to the sensitivity of the personal information in Courtenay Mazda’s possession or under Courtenay Mazda’s control to help protect the information from unauthorized access, collection, use, disclosure, disposal or similar risks. Nevertheless, security risks cannot be eliminated and Courtenay Mazda cannot guarantee that your personal information will not be used, disclosed or deleted in ways not otherwise described in this Privacy Policy.

9.  Accuracy and Access to Personal Information

Courtenay Mazda will rely on you to ensure that your personal information that you provide to Courtenay Mazda is as accurate, complete and up to date as necessary for the purposes for which Courtenay Mazda uses the personal information. You will promptly notify Courtenay Mazda of any changes to your personal information using the procedures made available for that purpose by Courtenay Mazda or by contacting Courtenay Mazda’s customer service. You may reasonably request access to your personal information collected by Courtenay Mazda and information about Courtenay Mazda’s use, disclosure and retention of that personal information by submitting a written request to Courtenay Mazda’s Chief Privacy Officer using the contact information noted below. Subject to applicable exceptions and limitations prescribed by applicable law, you will be given reasonable access to your personal information and you will be entitled to verify the accuracy and completeness of your personal information and to have the information revised as appropriate. You may be required to pay a reasonable fee for access to your personal information. Courtenay Mazda may decline to process a request that is unreasonably repetitive, frivolous, vexatious or impracticable, that infringes or jeopardizes the privacy of other persons, or for other reasons permitted by applicable law.

10.  Non-Personal Information

Courtenay Mazda creates and collects non-personal information (information that is not about an identifiable individual), including personal information that has been aggregated or otherwise depersonalized so that the information no longer relates to an identifiable individual. Courtenay Mazda may use, disclose, transfer and retain non-personal information for any purpose and in any manner whatsoever. If non-personal information is combined with personal information, then Courtenay Mazda will treat the combined nonpersonal information as personal information for the purposes of this Privacy Policy for as long as the nonpersonal information is combined.

11.  Other Websites and Businesses

Courtenay Mazda’s websites and correspondence (including emails and messages) may include advertisements for products and services (e.g. car sales) offered by independent businesses (that may have a financial relationship with a Courtenay Mazda) or links to websites operated by independent businesses (e.g. lenders and credit card providers). Courtenay Mazda has no responsibility or liability for, or control over, those other websites, online services or businesses, their products or services, or their collection, use, disclosure or retention of your personal information. This Privacy Policy does not apply to the collection, use, disclosure and retention of your personal information by those websites, online services and independent businesses. If you have questions about how those websites, online services or independent businesses collect, use, disclose or retain personal information, please contact the owner or operator of the website, service or business.

12.  Other Matters

(a) Disclaimers, Liability Exclusions/Limitations and Disputes: The agreements (including any subscription agreement, membership agreement or terms of service or use) that you accept when you apply, register for, order or use Courtenay Mazda’s products or services contain important provisions, including provisions disclaiming, limiting or excluding the liability of Courtenay Mazda and other persons (including service providers) and provisions determining the applicable law and jurisdiction for the resolution of disputes. To the extent permitted by applicable law, each of those provisions applies to any dispute that may arise in relation to this Privacy Policy or Courtenay Mazda’s collection, use, disclosure and retention of your personal information, and are of the same force and effect as if they had been reproduced directly in this Privacy Policy. Nothing in this Privacy Policy amends any of those other agreements.

(b) Changes to this Policy: Courtenay Mazda may change this Privacy Policy from time to time by posting a new version of this Privacy Policy on the Courtenay Mazda’s website. Courtenay Mazda’s collection, use, disclosure and retention of your personal information will be governed by the version of this Privacy Policy in effect at that time. Your continued dealings with Courtenay Mazda after any change to this Privacy Policy will signify your consent to the collection, use, disclosure and retention of your personal information as set out in the changed Privacy Policy. Accordingly, you should check the “Last Updated” date of this Privacy Policy (at the top of this Privacy Policy) and review any changes since the last version.

If you have any comments or questions about this Privacy Policy or how Courtenay Mazda deals with your personal information, please contact us at info@courtenaymazda.com or call 250.338.5777

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